Purchase Order Processing in Microsoft Dynamics GP 2010 (80231)

Module 1: Overview and SetupThis module introduces you to Purchase Order Processing in Microsoft Dynamics GP by examining the core processes used in each step of the Purchase Order Processing lifecycle. This module helps you understand the default system and user options defined in the Purchase Order Processing Setup window and how they affect Purchase Order Processing transactions, such as purchase order entry, shipment receipts, returns, and invoice entry.Lessons

• Features and Benefits
• Purchase Order Processing Setup
• User-Defined Fields for PO Receipts
• Purchasing Tax Schedules
• Revalue for Cost Variances
• Buyer Maintenance
• Landed Costs

Lab : Purchase Order Processing SetupAfter completing this module, students will be able to:

• Identify the features and benefits of using the Purchase Order Processing module
• Set up a Purchase Order
• Set up User-Defined fields for PO Receipts
• Set up Purchase Order Processing Tax Schedules and Reorder Point Settings
• Revalue For Cost Variances
• Define Buyers
• Use Landed Costs

Module 2: Entering Purchase OrdersThis module examines the processes of entering and printing purchase orders. It also reviews the types of purchase orders available and the steps for processing each order type. This module also examines how to set up a replenishment method to automatically generate purchase orders when inventory items are running low.Lessons

• Purchase Order Entry
• Linking Purchase Orders to Sales Orders
• Drop-Ship Purchase Orders
• Blanket Purchase Orders
• Printing Purchase Orders
• Automatic Purchase Order Generation

Lab : Entering Purchase Orders

• Add a New Purchase Order
• Add a New Purchase Order with a Sales Order Link
• New Drop-Ship Purchase Order
• New Drop-Ship Blanket Purchase Order
• Purchase Order Generator

After completing this module, students will be able to:

• Enter each of the available purchase order types
• Link Purchase Orders to Sales Orders
• Enter landed costs
• Print purchase orders
• Set up and use the Automatic PO Generator

Module 3: Entering ShipmentsThis module examines the process of receiving purchase order shipments for inventory, non-inventory, and lot/serial numbered items. It also reviews how to apportion landed costs during the receiving process, and how to post receipts to the General Ledger. This module also examines how to define lot and serial number masks that are used when lot/serial numbers are automatically generated during shipment receipt transactions.Lessons

• Entering Purchase Order Receipts
• Shipment line item matching
• Applying Landed Costs
• Posting Receipts

Lab : Entering Shipments

• Received Shipment
• New Shipment/Invoice with Additional Items
• Automatic Generation of Lot Numbers
• Landed Costs

After completing this module, students will be able to:

• Enter and post PO receipt transactions
• Define Lot and Serial Number Masks
• Receive Lot and Serial Numbered Items

Module 4: Entering Invoices and ReturnsThis module examines the process of entering invoices against purchase orders, including the posting of purchase price variances. This module reviews the affect of invoice entry on other modules that integrate with Purchasing Order Processing, and it examines how to return shipments to a vendor. Lessons

• Purchase Invoice Entry
• Verifying Distributions
• Posting Process and Cost Variances
• Returning Purchase Orders

Lab : Entering Invoices and Returns

• New Invoice
• New Invoice for Drop-Ship Purchase Order
• New Purchase Order with Multiple Shipments
• Cost Differences

After completing this module, students will be able to:

• Post Invoice transactions
• Enter and Post Return documents

Module 5: Entering and Removing RecordsThis module examines the options available for editing, deleting, and voiding purchase orders that exist in the system. The available inquiry screens are reviewed, which enable businesses in making informed purchasing decisions and to track purchasing data. This module discusses the process of replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor.Lessons

• Deleting and Voiding Purchase Orders
• Editing Purchase Orders
• Reconciling Purchase Orders
• Purchase Order Inquiries
• Purchase Order Reports and Reports Scheduler

After completing this module, students will be able to:

• Delete and void purchase orders, shipments, and invoice receipts
• Edit purchase order statuses
• Remove completed purchase orders
• Remove historical data
• Review relevant purchasing information through reports and inquiries