Chapter 1: Overview and Setup
Course Outline
This chapter introduces you to the Purchase Order Processing module of the Microsoft Dynamics GP product and training course, and the screens and processes that are used to complete the accounting cycle in Purchasing.
You see the core processes that are used in the Purchasing module. You are introduced to each step in the accounting cycle, you briefly discuss its purpose and primary features, and you will focus on its function in the accounting cycle
This chapter helps you understand the defaults and user options defined in the Purchase Order Processing Setup window. Even though these options are typically not changed after the product is implemented, you gain understanding of default values and processes through the settings in this window.
Main Topics
Course Description
Module Overview
Procedures for Processing Purchase Orders
Purchasing Procedures
User Defined Fields
Landed Cost Setup
Purchase Order Generator Setup
Labs:
Purchase Order Processing Setup
After completing this chapter, students should be able to:
Understand the goals of this course
Use the set windows to "personalize" Purchase Order Processing for your business
Set up Purchase Order Generator
Set up Landed Costs
Chapter 2: Entering Purchase Orders
This chapter discusses the process of entering purchase orders. You see the types of purchase orders available and the steps for processing each of the different types. We also print purchase orders in this chapter
Main Topics
Purchase Order Entry
Linking Purchase Orders to Sales Orders
Procedures for Entering Returns
Drop-Ship Orders
Printing Purchase Orders
Blanket Purchase Orders
Labs:
New Purchase Order
New Purchase Order with Link to Sales Order Processing
New Drop-ship Purchase Order
Blanket Purchase Order
After completing this module, students will be able to:
Enter purchase orders and record the receipt of shipments and invoices
Enter landed costs
Print purchase orders
Chapter 3: Entering Shipments
You will learn the process of entering receipts against purchase orders. You see the affect on other modules that integrate with Purchasing, when receipts are entered.
Main Topics
Receivings Entry
Shipment line item matching
Applying Landed Costs
Posting Receipts
Labs:
New Shipment/Invoice with Additional Item
Received Shipment
New Purchase Order with Multiple Shipments
Landed Costs
After completing this module, students will be able to:
Post shipment receipt transactions
Chapter 4: Purchase Invoice Entry, Returns. and Automatic Purchase Order Generator
You will learn the process of entering invoices against purchase orders. You see the affect on other modules that integrate with Purchasing, when invoices are entered.
This chapter examines the options available for returning shipments to a vendor. It also discuss how to set up a replenishment method to automatically generate purchase order when inventory items are running low.
Main Topics
New Invoice
New Invoice for Drop Ship Purchase Order
Purchase Order Generator
Returns
Labs:
New Invoice
New Invoice for drop-ship purchase order
New Purchase Order with Multiple Shipments
Cost Differences
Purchase Order Generator
After completing this module, students will be able to:
Post Invoice transactions
Enter and Post Return documents
Generate automatic purchase orders
Chapter 5: Editing and Removing Records
This chapter examines the options available for editing, deleting, and voiding purchase orders existing in the system. You review the inquiry screens that are provided to assist you in making informed purchasing decisions and to track purchasing data. You see the process for replenishing inventory quantities based on historical purchasing report information and how to view inventory quantity and cost information by vendor.
Main Topics
Deleting and Voiding Purchase Orders
Editing Purchase Orders
Reconciling Purchase Orders
Purchase Order Inquiries
After completing this module, students will be able to:
Delete and void purchase orders, shipments and invoice receipts
Edit purchase order statuses
Remove completed purchase orders
Remove historical data
Conclusion
In this chapter you review the key points covered in this course.
Main Topics
There are multiple types of purchase orders in Microsoft Dynamics GP. The Standard purchase order is used when you will be receiving the items to your location. The Drop Ship purchase order is used when the vendor will be shipping the items directly to the customer site. The blanket purchase order and the drop-ship purchase order are used for recurring purchases that use a delivery schedule.
You can choose to receive items without a purchase order when necessary. This is a setting on the Purchase Order Processing Setup window.
Receipt and invoice transactions can be recorded separately, or in one step to match your business procedures.
The ability to auto-receive and auto-invoice speeds data entry and ensures accuracy.
Landed Costs allow you to apply a mark-up factor to receipts for such things as freight and duty to be included in the item's cost.
The PO Generator in conjunction with the Order Point Quantity for an item to determine if a purchase is required. If the supply of an item is less than its demand plus the order point quantity, a purchase will be suggested.
In the PO Generator will select the vendor based on the Primary Vendor assigned to the item, the vendor with the lowest cost or the vendor with the shortest lead time.
Purchase Price Variances will be identified when the actual invoice cost differs from the purchase order or standard cost.
You can commit purchase order line items to backordered sales line items by clicking the Sales Commitment button on the Purchase Order Entry window.
Inquiries allow you to zoom back to purchase orders and receipts to view them as they were originally entered into the system.
Reports like Expected Shipments and Received/Not Invoiced can help you to manage your purchasing processes.
