Accounts Payable in Microsoft Dynamics SL 2011 (80319)

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Vendor: 
Microsoft
Subject: 
ERP
Course Contents: 

Module 1: OverviewThis module introduces students to the Microsoft Dynamics SL Accounts Payable module and training course. It introduces the windows and processes that are used to complete the accounting cycle in Microsoft Dynamics SL Accounts Payable. This module is optional and may be skipped at the instructor's discretion.Lessons

  • Course Description
  • Module Overview
  • Accounts Payable Process Flow
  • Other Features

After completing this module, students will be able to:

  • Understand the goals of this course.
  • See how the Microsoft Dynamics SL Accounts Payable module fits into the suite of available software modules for the Microsoft Dynamics SL system.
  • Follow the flow of transactions through Microsoft Dynamics SL Accounts Payable.

Module 2: Active OverviewThis module examines the core processes that are used in the Microsoft Dynamics SL Accounts Payable module. The purpose is to introduce each step in the accounting cycle, briefly discuss each step’s purpose and primary features, and focus on the step’s function in the accounting cycle. Please note that this module is not intended to provide you with a detailed primer on each of these topics. This module is optional and can be skipped at the instructor's discretion. Lessons

  • Transaction Flowchart
  • Voucher Entry
  • Payment Selection
  • Check Printing
  • Viewing Results

After completing this module, students will be able to:

  • Identify the basic processes required to enter and pay a vendor invoice.
  • Understand the purpose of the Payment Selection process.
  • Understand the process for printing a check.
  • View the results of transactions.

Module 3: Vendor MaintenanceThis module examines the setup of vendors. The purpose of this module is to describe the information required to define a vendor in the system. A vendor must be defined before Microsoft Dynamics SL Accounts Payable documents can be entered. Lessons

  • Procedures for Maintaining Vendors
  • Vendor Maintenance window
  • Vendor Class Maintenance window
  • Vendor History window

Lab : Vendor Maintenance

  • Create new vendors
  • Initialize 1099 Amount

After completing this module, students will be able to:

  • Establish identification codes for vendors.
  • Create and maintain vendors and vendor information.
  • Understand the uses of the vendor classes.
  • View vendor balances.

Module 4: Voucher and Adjustment EntryThis module discusses the concept of batch entry. The fields and features of the Voucher and Adjustment Entry window are also discussed. It examines the types of documents that can be entered in the Voucher and Adjustment Entry window and the processes required to update vendor balances. Execute reports to verify information entered.Lessons

  • Procedures for Entering Vouchers
  • Voucher and Adjustment Entry window
  • Adjustment Debit and Credit documents
  • Releasing Microsoft Dynamics SL Accounts Payable documents
  • Microsoft Dynamics SL Accounts Payable batch reports

Lab : Voucher and Adjustment Entry

  • Voucher Entry

After completing this module, students will be able to:

  • Enter voucher and adjustment documents for vendor invoices.
  • Edit voucher and adjustment data.
  • View vendor document information on reports.

Module 5: Vendor InquiryThis module examines the series of windows available for viewing vendor balances and drilling down to the transaction details. The Inquiry windows allow viewing vendor balances and documents without having to print reports. Learn to view balances and drill down to the details of the transactions. Lessons

  • Vendor Inquiry Window
  • Vendor Documents Report
  • Vendor History

Lab : Vendor Inquiry

  • Payables Data

After completing this module, students will be able to:

  • Drill down to document details.
  • Locate vendor documents.
  • Perform vendor inquiries.

Module 6: Recurring VouchersUse the recurring voucher feature to make repetitive documents more efficient. This module shows how to define a recurring item and execute the process to create the voucher each period.Lessons

  • Procedures for using Recurring Vouchers
  • Recurring Voucher Maintenance
  • Generate Recurring Vouchers

Lab : Recurring Vouchers

  • Create a Recurring Voucher
  • Recurring Vouchers

After completing this module, students will be able to:

  • Determine which vouchers should be defined as Recurring Vouchers.
  • Set up recurring items.
  • Process Recurring Vouchers to generate a batch.

Module 7: Payment SelectionThis module examines the reports that help determine which vouchers to pay. It shows how to select the right vouchers for payment by date, vendor, number, or a custom query. Learn which options to use to take advantage of vendor discounts and pay invoices at the right time. Learn to create multiple check printing batches.Lessons

  • AP Check Diagram
  • Procedures for Processing Checks
  • Cash Requirements Report
  • Aged AP Report
  • Payment Selection
  • Editing Payment Selections

Lab : Payment Selection

  • Payment Selection
  • Edit/Select Documents for Payment
  • Clearing Payment Selections

After completing this module, students will be able to:

  • Decide which documents should be paid.
  • Determine the best method to use for payment selection.
  • Edit amounts, discounts, and items selected for payment.
  • Clear Payment Selections.

Module 8: Check ProcessingThis module explores the check printing process and the various options available for processing checks after printing. Learn how to handle situations such as check forms that are loaded incorrectly or not at all. View the check preview to understand how checks display as a result of processing options.Lessons

  • Check Printing
  • AP Check Update
  • Manual Check Entry

Lab : Check Processing

  • Check Printing
  • Using Check Update

After completing this module, students will be able to:

  • Print Checks.
  • Evaluate the printed check forms.
  • Update check documents in the system.

Module 9: Voiding ChecksThis module discusses how to void a check after it has been issued, view the reinstated voucher, and understand the steps to issue a new check.Lessons

  • Procedures for Voiding Checks
  • Void Check Entry

Lab : Voiding Checks

  • Void Check

After completing this module, students will be able to:

  • Void a check that has been printed and processed.
  • Decide if the voucher is to be re-paid.

Module 10: Check ReconciliationThis module explores the check reconciliation function within Microsoft Dynamics SL Accounts Payable. Comparisons are made to the Cash Manager module so students using Cash Manager understand the differences. You will Use the Check Reconciliation report to evaluate outstanding items.Lessons

  • Procedures to Reconcile Checks
  • Check Reconciliation Report
  • Check Reconciliation Window

Lab : Check Reconciliation

  • Reconcile Checks

After completing this module, students will be able to:

  • Clear checks issued to vendors.
  • Evaluate the Check Reconciliation Report.

Module 11: Quick Voucher and PrepaymentThis module introduces the ways checks can be printed. It discusses how to manage pre-payment checks, print checks quickly, enter voucher information, and immediately print a check, and apply pre-payment checks to vouchers when the invoice is received from the vendor.Lessons

  • Overview of Quick Voucher and Prepayments
  • Quick Voucher and Prepayment Window
  • Apply Prepayments to Vouchers

Lab : Quick Voucher and Prepayment

  • PrePayments
  • Quick Voucher and Check
  • Applying Prepayments

After completing this module, students will be able to:

  • Explain when to use the Quick Voucher and Prepayment options.
  • Issue a check while and enter a voucher in one step.
  • Issue prepayments and apply them to vendor invoices.

Module 12: Month End Procedures and ClosingThis module shows how to create a closing checklist to ensure all transactions and activities have been completed for the accounting period. Produce appropriate audit trail reports and learn to correct an out of balance condition. Close only Microsoft Dynamics SL Accounts Payable, or all modules for the period. It also discusses the detail retention and deletion options.Lessons

  • Balance the Microsoft Dynamics SL Accounts Payable module to the Microsoft Dynamics SL General Ledger.
  • Correct an Out of Balance Condition
  • Close for the Month or Year
  • Delete Microsoft Dynamics SL Accounts Payable Detail
  • Perform Microsoft Dynamics SL Accounts Payable Integrity Check

After completing this module, students will be able to:

  • Understand Month-End processes and procedures.
  • Balance Microsoft Dynamics SL Accounts Payable to General Ledger.
  • Decide when to close Microsoft Dynamics SL Accounts Payable for the period.
  • Execute the Closing process.
  • Delete detail for Microsoft Dynamics SL Accounts Payable.
  • Understand the AP Integrity Check and when to use it.

Module 13: 1099 Processing (US Government Reporting)This module discusses the 1099 reporting process, reviews how to enter vouchers that reference a 1099 box, and explains how 1099 boxes are updated as checks are issued and voided. Also, learn to print 1099 Miscellaneous forms.Lessons

  • Procedures for preparing 1099s
  • 1099 Preview Report
  • 1099 Forms
  • 1099 Calendar Year Control
  • 1099 Magnetic Media

After completing this module, students will be able to:

  • Understand how 1099 boxes are updated.
  • Print 1099 Forms.

Objective: 

This one-day course delves into the accounting cycle and the processes required to enter vendor invoices and process checks. This course also shows students how to perform additional functions such as adjustments, prepayments, month-end closing, and cash flow control.

Prerequisites: 

Before attending this course, students must have:

  • Knowledge of basic navigation functions in Microsoft Dynamics SL.
  • Completion of General Ledger training course.

Benefits: 

After completing this course, students will be able to:

  • Perform all Microsoft Dynamics SL Accounts Payable related data entry functions including vendor invoicing, check processing, recurring vouchers, and manual checks.
  • Perform maintenance on accounts payable documents and other records such as vendors and recurring vouchers.
  • Select documents for payment and make appropriate adjustments to payment amounts prior to check processing.
  • Print standard Microsoft Dynamics SL 2011Accounts Payable reports to verify data and financial analysis for audit trail purposes.
  • Identify the impact of the Microsoft Dynamics SL Accounts Payable module on other Microsoft Dynamics SL modules.
  • Troubleshoot and correct operator input errors including an incorrect Period to post and how to void checks.

Audience: 

This course is intended for anyone who plans to implement, use, maintain, consult, or support Microsoft Dynamics SL. The class is targeted toward data entry clerks, administrators, office managers, and consultants who need to understand the technical aspects of Accounts Payable and gain foundational knowledge of the application functionality.

Materials Available: 
Yes
Duration: 
8 hours
For more information on Accounts Payable in Microsoft Dynamics SL 2011 (80319) please feel free to contact us online or call us at 416-513-1535.